Remote Thesis Defense Instructions (Word Document)

In-Person Final Exam Checklist (PDF)

Hybrid Final Exam Checklist (PDF)

Virtual Final Exam Checklist (PDF)

Timeline

BEFORE FINAL EXAM

  1. Review Graduate School Thesis Submission Deadlines
    Review Graduate School Final Thesis Submission
  2. Schedule Final Exam with the Supervisory Committee
    -The GSR and Chair are required to be at the Final Exam
    -Hybrid Exams require that the GSR attends in person
    Deadline: at least three months before defense
  3. Establish 3 member Reading Committee
    -The Chair is required to be on the Reading Committee
    -Email Maia Low (maialow@uw.edu) with Reading Committee Roster
    Deadline:  at least three months before defense
  4. Email Reading Committee Electronic Thesis Approval Instructions.
  5. Schedule Zoom meeting for virtual defense
    -Designate Maia Low (maialow@uw.edu), Alice Ven (valice@uw.edu), and your Advisor(s) as alternate hosts.
    OR
    Schedule room for In-Person or Hybrid Defense
    -UW:  Maia Low (maialow@uw.edu)
    -FH: Carolina Chambers (cchambe2@fredhutch.org)
    Deadline:  at least three months before defense
  6. Confirm Credit Requirements have been met
    -18 Total Graded Credits
    -27 Total MCB 800 Credits
    -Available through MyUW on the Academics Tab in the Grades Box
    Deadline: at least three months before defense
  7. Submit thesis to Reading Committee
    Deadline: at least five weeks before defense
  8. Schedule doctoral final exam
    -Schedule online at MyGrad
    Deadline:  at least three weeks before defense
  9. Email your name, dissertation title, date, time, and location to Alice Ven (valice@uw.edu), Maura Do (mhdo3@fredhutch.org), and Carolina Chambers (cchambe2@fredhutch.org)
    -The MCB Office will announce defense via social media, email and print
    Deadline: at least three weeks before defense
  10. Receive Warrant, MCB Exit Survey and other documents from Alice Ven (valice@uw.edu)
    Deadline:  at least three weeks before defense
  11. Activate Electronic Thesis/Dissertation (ETD) account
    -Via UW ETD Administrator Site

DAY OF FINAL EXAM

  1. Final Exam Warrant
    Virtual Exam
    -Signed by entire Supervisory Committee via email
    -Signatures facilitated by Maia Low
    OR
    In-Person Exam
    -Signed by committee members
    -Send to Maia Low at MCB Office
    OR
    Hybrid Exam
    -Signatures for attending committee members
    -Email signatures facilitated by Maia Low
  2. Doctoral Dissertation Reading Committee
    -Approval submitted via MyGrad Program

AFTER OF FINAL EXAM

  1. Submit MCB Exit Survey (with Abstract and list of publications)
    -Submit to Alice Ven via survey link
    Deadline:  last day of the quarter
  2. Format thesis for submission to ETD
    –ETD Formatting Guidelines
  3. Upload dissertation to ETD
    –UW ETD Administrator Site
    Deadline:  11:59 pm PST on the last day of the quarter
  4. Upload Survey of Earned Doctorates (SED)
    –UW ETD Administrator Site
    Deadline:  11:59 pm PST on the last day of the quarter

Info on ETD Submission

Graduate School policy for deposit and dissemination

Access options for publishing

Questions about ETD publishing? Contact the Library ETD team at uwlib-etd@uw.edu .