Remote Thesis Defense Instructions (PDF)

Final Exam Checklist (PDF)

Timeline

BEFORE FINAL EXAM

  1. Review Graduate School Thesis Submission Deadlines
    Review Graduate School Final Thesis Submission Procedures
  2. Schedule Final Exam with the Supervisory Committee
    -The GSR and Chair are required to be at the Final Exam
    Deadline: at least three months before defense
  3. Establish 3 member Reading Committee
    -The Chair is required to be on the Reading Committee
    -Email Maia Low (maialow@uw.edu) with Reading Committee Roster
    Deadline:  at least three months before defense
  4. Schedule venue for defense
    -UW location:  contact Maia Low (maialow@uw.edu)
    -Fred Hutch location:  contact Laura Masserman (lmasserm@fredhutch.org)
    Deadline:  at least three months before defense
  5. Confirm Credit Requirements have been met
    -18 Total Graded Credits
    -27 Total MCB 800 Credits
    -Available through MyUW on the Acadmics Tab in the Grades Box
    Deadline: at least three months before defense
  6. Submit thesis to Reading Committee
    Deadline: at least five weeks before defense
  7. Schedule doctoral final exam
    -Schedule online at MyGrad
    Deadline:  at least three weeks before defense
  8. Receive Warrant, MCB Exit Survey and other documents from MCB Office
    Deadline:  at least three weeks before defense
  9. Activate Electronic Thesis/Dissertation (ETD) account
    -Via UW ETD Administrator Site
  10. Email your name, dissertation title, date, time, and location to MCB Office
    -The MCB Office will announce exam via web and print
    Deadline: at least three weeks before defense
  11. Print Doctoral Dissertation Reading Committee Approval Form
    Deadline: at least three weeks before defense

DAY OF FINAL EXAM

  1. Final Exam Warrant
    -Signed by entire Supervisory Committee
    -Return to Maia Low
  2. Doctoral Dissertation Reading Committee Form
    -Signed by Reading Committee
    -Uploaded to ETD with completed thesis

AFTER OF FINAL EXAM

  1. Submit original signed Final Exam Warrant
    -Submit to Maia Low in MCB Office
    Deadline:  3 days after defense or last of quarter, whichever is sooner
  2. Submit MCB Exit Survey, Abstract and list of publications
    -Submit to MCB Office
    Deadline:  last day of the quarter
  3. Format thesis for submission to ETD
    –ETD Submission Guidelines
  4. Upload dissertation to ETD
    –UW ETD Administrator Site
    Deadline:  11:59 pm PST on the last day of the quarter
  5. Upload Doctoral Dissertation Reading Committee Form
    –UW ETD Administrator Site
    Deadline:  11:59 pm PST on the last day of the quarter
  6. Upload Survey of Earned Doctorates (SED)
    –UW ETD Administrator Site
    Deadline:  11:59 pm PST on the last day of the quarter

Info on ETD Submission

Graduate School policy for deposit and dissemination

Access options for publishing

Questions about ETD publishing? Contact the Library ETD team at uwlib-etd@uw.edu .