Remote Thesis Defense Instructions (PDF)

Virtual Final Exam Checklist (PDF)

Timeline

BEFORE FINAL EXAM

  1. Review Graduate School Thesis Submission Deadlines
    Review Graduate School Final Thesis Submission Procedures
  2. Schedule Final Exam with the Supervisory Committee
    -The GSR and Chair are required to be at the Final Exam
    Deadline: at least three months before defense
  3. Establish 3 member Reading Committee
    -The Chair is required to be on the Reading Committee
    -Email Maia Low (maialow@uw.edu) with Reading Committee Roster
    Deadline:  at least three months before defense
  4. Email Reading Committee Electronic Thesis Approval Instructions.
  5. Schedule Zoom meeting for defense
    -Designate Maia Low (maialow@uw.edu) as alternate host.
    Deadline:  at least three months before defense
  6. Confirm Credit Requirements have been met
    -18 Total Graded Credits
    -27 Total MCB 800 Credits
    -Available through MyUW on the Acadmics Tab in the Grades Box
    Deadline: at least three months before defense
  7. Submit thesis to Reading Committee
    Deadline: at least five weeks before defense
  8. Schedule doctoral final exam
    -Schedule online at MyGrad
    Deadline:  at least three weeks before defense
  9. Receive Warrant, MCB Exit Survey and other documents from Madeleine Zwirello (maddyzee@uw.edu)
    Deadline:  at least three weeks before defense
  10. Activate Electronic Thesis/Dissertation (ETD) account
    -Via UW ETD Administrator Site
  11. Email your name, dissertation title, date, time, and location to
  12. Madeleine Zwirello (maddyzee@uw.edu)
    -The MCB Office will announce exam via web and print
    Deadline: at least three weeks before defense

DAY OF FINAL EXAM

  1. Final Exam Warrant
    -Signed by entire Supervisory Committee via email
    -Signatures facilitated by Maia Low
  2. Doctoral Dissertation Reading Committee
    -Approval submitted via MyGrad Program

AFTER OF FINAL EXAM

  1. Submit MCB Exit Survey, Abstract and list of publications
    -Submit to Madeleine Zwirello (maddyzee@uw.edu)
    Deadline:  last day of the quarter
  2. Format thesis for submission to ETD
    –ETD Submission Guidelines
  3. Upload dissertation to ETD
    –UW ETD Administrator Site
    Deadline:  11:59 pm PST on the last day of the quarter
  4. Upload Survey of Earned Doctorates (SED)
    –UW ETD Administrator Site
    Deadline:  11:59 pm PST on the last day of the quarter

Info on ETD Submission

Graduate School policy for deposit and dissemination

Access options for publishing

Questions about ETD publishing? Contact the Library ETD team at uwlib-etd@uw.edu .